PRACTICE PRIVACY NOTICE

COVID-19  

This notice describes how we may use your information to protect you and others during the Covid-19 outbreak. It supplements our main Privacy Notice which is available

The health and social care system is facing significant pressures due to the Covid-19 outbreak. Health and care information is essential to deliver care to individuals, to support health and social care services and to protect public health. Information will also be vital in researching, monitoring, tracking and managing the outbreak. In the current emergency it has become even more important to share health and care information across relevant organisations.  

Existing law which allows confidential patient information to be used and shared appropriately and lawfully in a public health emergency is being used during this outbreak. Using this law the Secretary of State has required NHS Digital; NHS England and

Improvement; Arms Length Bodies (such as Public Health England); local authorities; health organisations and GPs to share confidential patient information to respond to the Covid-19 outbreak. Any information used or shared during the Covid-19 outbreak will be limited to the period of the outbreak unless there is another legal basis to use the data. Further information is available on gov.uk and some FAQs on this law are available  

During this period of emergency, opt-outs will not generally apply to the data used to support the Covid-19 outbreak, due to the public interest in sharing information. This includes National Data Opt-outs. However in relation to the Summary Care Record, existing choices will be respected. Where data is used and shared under these laws your right to have personal data erased will also not apply. It may also take us longer to respond to Subject Access requests, Freedom of Information requests and new opt-out requests whilst we focus our efforts on responding to the outbreak.  

In order to look after your health and care needs we may share your confidential patient information including health and care records with clinical and non clinical staff in other health and care providers, for example neighbouring GP practices, hospitals and NHS 111. We may also use the details we have to send public health messages to you, either by phone, text or email.

During this period of emergency we may offer you a consultation via telephone or video- conferencing. By accepting the invitation and entering the consultation you are consenting to this. Your personal/confidential patient information will be safeguarded in the same way it would with any other consultation.  

We will also be required to share personal/confidential patient information with health and care organisations and other bodies engaged in disease surveillance for the purposes of protecting public health, providing healthcare services to the public and monitoring and managing the outbreak. Further information about how health and care data is being used and shared by other NHS and social care organisations in a variety of ways to support the Covid-19 response.

NHS England and Improvement and NHSX have developed a single, secure store to gather data from across the health and care system to inform the Covid-19 response. This includes data already collected by NHS England, NHS Improvement, Public Health England and NHS Digital. New data will include 999 call data, data about hospital occupancy and A&E capacity data as well as data provided by patients themselves. All the data held in the platform is subject to strict controls that meet the requirements of data protection legislation. 

In such circumstances where you tell us you’re experiencing Covid-19 symptoms we may need to collect specific health data about you. Where we need to do so, we will not collect more information than we require and we will ensure that any information collected is treated with the appropriate safeguards.

We may amend this privacy notice at any time so please review it frequently. The date at the top of this page will be amended each time this notice is updated. 

 

General Practice Data for Planning and Research Data Collection (GPDfPR) 

NHS Digital have issued a Data Provision Notice to all GP Practices to notify them of a new data collection process that is due to begin on the 1st September 2021:  

As well as using your information to support the delivery of care to you, your data may be used by NHS Digital to help improve the way health and social care is delivered to patients and service users throughout England. From the 1st September 2021, NHS Digital will securely extract your information to provide access to patient data to the NHS and other organisations who need to use it, to improve health and social care for everyone.  

NHS Digital will primarily use your information in a way that does not identify you (your information will be pseudonymised). However, they will be able to use their software to identify you in certain circumstances, and where there is a valid legal reason to do so. NHS Digital may also share your information with third parties such as Local Authorities, primary care networks (PCNs), clinical commissioning groups (CCGs), research organisations, including universities, and pharmaceutical companies.

At the time of publication (May 2021), patients who have a “type 1” opt- out, will  be excluded from this programme and will not have their data extracted for this purpose.  

Further information can be found on the NHS GPDfPR website

We will rely on Legal Obligation (Article (6)(1)(c)), Health and Social Care (Article 9(2)(h)) and Public Health (Article (9)(2)(i)) as the legal basis for processing your data for this purpose. 

 

We have updated our Privacy Policy to include this. If you don’t want your identifiable patient data to be shared for purposes except for your own care, you can opt-out by registering a Type 1 Opt-out or a National Data Opt-out, or both. These opt-outs are different and more information can be found on the NHS Digital Website General Practice Data for Planning and Research. Additionally a useful video by eGP learning explaining this can be found on Youtube: GPDPR, the NHS data opt out and how to control your medical data - YouTube

Your individual care will not be affected if you opt-out using either option.

Type 1 Opt-out:

If you do not want your identifiable data to be shared outside of the GP Practice, except for your own direct care, you are able to opt-out. If you complete a Type 1 Opt-out form your data will not be extracted. You can also use this form if you have previously registered an opt-out and would like to withdraw this.

This data collection will begin from 01 September 2021. If you register a Type 1 Opt-out after this collection has started, no more of your data will be shared with NHS Digital. NHS Digital will, however, still hold the patient data which was shared with them before you registered the Type 1 Opt-out.

If you choose to complete a Type 1 Opt-out please download and complete this Type 1 Opt-out form (forms are also available at reception)) and return to the surgery. 

National Data Opt-out:

If you register an opt-out with the National Data Opt-out, your data will be extracted. However, the National Data Opt-out will be applied on access or dissemination of the data. In this instance, this would mean the information is shared with NHS Digital, but that they will not share it to third parties such as universities and charities.

f you choose to complete a National Data Opt-out you can do this online by managing your choice on the NHS Website or on the NHS App. You can also make or change your choice by phone, email or post. Find out more about other ways to make a choice.

 

Mobile Telephone

If you provide us with your mobile phone number we may use this to send you reminders about any appointments or other health screening information being carried out.

Our Website does use cookies to optimise your experience. The ‘Remember my details’ feature on our online prescription form uses first party cookies on your computer to store your information. This information is only used to remember your details and is never passed to any third party (cookies must be enabled for this to work).

Using this feature means that you agree to the use of cookies as required by the EU Data Protection Directive 95/46/EC. You have the option to decline the use of cookies on your first visit to the website.

 

Telephone Calls

All telephone calls to and from the practice will be recorded in order to check any instructions given to us, for training purposes, for crime prevention and to improve the quality of our services. A message will inform you of this each time you ring the practice. Please be aware that calls will also be recorded when anyone from the practice rings you.

The recordings are stored within our telephone system and are deleted after approximately 6 months.


Invoice Validation

If you have received treatment within the NHS your personal information may be shared within a strictly monitored, secure and confidential environment in order to determine which Clinical Commissioning Group should pay for the treatment or procedure you have received.

Information such as your name, address, GP practice and date of treatment may be passed on to enable the billing process - these details are held in a secure environment and kept confidential. This information will only be used to validate invoices and will not be shared for any further commissioning purposes.

The practice is registered as a data controller under the Data Protection Act 1998. The registration number is Z5632954 and can be viewed online in the public register on the ICO website

 

Honiton Surgery Privacy Notice

Privacy Notice How we use your information

Privacy Notice Legal obligations

Privacy Notice Medical research

Privacy Notice National screening programmes

Adult Practice Privacy Leaflet

Child Practice Privacy Leaflet

 


 

Website Privacy Policy

We are committed to protecting the privacy of all individuals using this website.

This policy explains how we use any personal information we collect from you through this website.

 

Collection of personal information

You can access most of the pages on our website without giving us your personal information. However, you may choose to provide us with your personal information on some pages of the website by completing an on-line form.

By submitting your personal information, you consent to our use of the information as set out in this privacy policy.

 

Use of personal information

We shall use any personal information you give to us, in accordance with this policy, and with any additional statements appearing on forms used for submitting your personal information. We shall not disclose your personal information to any third parties without obtaining your prior consent unless we are required by law to do so. In particular:

We shall use your personal information to administer, and may respond to, your request.

We shall securely store the information you supply together with any response we may provide.

If you contact us regarding the website we may use your details to reply to you. If you make a comment or complaint about other aspects of the service we may use your details to investigate your comments.

 

Website privacy

This website uses https to ensure data is encrypted in transmission. This encryption, known as TLS encryption protocol, allows us to protect your privacy. You can usually verify that the page is encrypted by seeing a small lock symbol in the upper left corner of your browser and the website address is prefixed with https://.

 

Social Media Policy

Honiton Surgery’s social media platforms are managed by our media and communication leads on behalf of the practice. Please note that we are unable to offer medical advice or diagnoses via social media. If you, a friend or family member are feeling unwell, please call either your GP surgery or NHS111 on If you require non – urgent advice you can complete an eConsult via our website www.honitonsurgery.nhs.uk.

Honiton Surgery uses the following social media platforms to communicate with patients, the public and the media:

Twitter @honitonsurgery

Facebook @Honitonsurgery

Availability

Our social media accounts are monitored during office hours: 08:00 – 18:30, Monday – Friday, excluding public holidays. Occasionally we may respond outside of these hours. Social media services may occasionally be unavailable and we accept no responsibility for lack of service due to social media service downtime

Content

By sharing other social media users’ content, our organisation does not endorse the information provided or others’ views of that organisation or individual. We aim to share information which adds to any debate or topic we are involved inor have an interest in. Our social media content will cover some or all of the following:

• Alerts about new content on our digital channels, for example, news, publications, videos on YouTube, blog posts or health campaigns

• Sharing content from organisations we follow, such as other NHS organisations, the emergency services, local health groups and public sector organisations

• Information on public health topics and campaigns

• Occasional live coverage of events

Talking with us online

The practice welcomes all patient feedback - positive or negative, but if you do have any concerns/complaints we ask you to write to us directly as per our complaints procedure which can be accessed via our website. Please be aware that posting anything on-line that may construed as slanderous, inflammatory or derogatory can be removed and reported.

We welcome feedback and ideas, however, we will not be able to reply individually to messages we receive via our social media profiles. We do read all comments to and about us on social media platforms to ensure any emerging themes or helpful suggestions are passed to relevant people in the organisation. When we reply to questions it may include us asking for an email address in order to give you a full response outside of the character limits on some social media services.

 

Data storage

All data obtained by us is held and used in compliance with the Data Protection Act 2018.

 

Cookie Policy

Please read our Cookie Policy.

 

Links

This website contains links to other sites. We are not responsible for the privacy practices of third parties that run any other websites. Please refer to their own privacy policies for more information.

 

Access to your personal information

You have a right under the Data Protection Act 2018 to ask us to provide you with the information we hold about you and to have any inaccuracies corrected. If you would like to access a copy of your information, please contact the Practice Manager using the following contact details in the heading above.

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